We process the personal data of applicants only for the purpose and within the scope of the application process in compliance with the respective legal obligations. The processing of an applicant’s data is performed for the fulfillment of our (pre-) contractual obligations within the scope of the application process according to Article 6 para. 1 lit. b. of the GDPR and Article 6 para. 1 lit. f. of the GDPR if the data processing becomes necessary for us, e.g. in line with legal proceedings (in Germany § 26 BDSG is also in effect).
One precondition for the application process is that the applicants disclose their application data to us. The necessary application data are marked as such if we provide an online application form. Otherwise, they result from the job posting. As a basic principle, this includes personal data, mail and contact addresses and the documents that are part of the application, such as cover letter, CV and certificates / letters of reference. In addition, the applicants may supply us with additional information.
With the submission of the job application, the applicants agree to the processing of their data for the purpose of the application process according to the methods described in this Data Privacy Statement.
If special categories of personal data according to Article 9 para. 1 of the GDPR are provided within the scope of the application process on a voluntary basis, these data will be processed in addition according to Article 9 para. 2 lit. b of the GDPR (e.g. health-related data, such as ethnic group or a severe handicap). As far as special categories of personal data according to Article 9 para. 1 of the GDPR are requested from the applicants within the scope of the application process, these data will be processed in addition according to Article 9 para. 2 lit. a of the GDPR (e.g. health-related data if those are required for exercising the respective professional activities).
If available, the applicants may use an online form on our website to submit their applications. The data will be transferred using best-practice encryption technology.
Applicants may also send their applications by email. However, we would like to point out that email is not encrypted per se and that the applicants themselves need to take care of the encryption. Hence, we cannot be held responsible for the secure transmission of the application from the sender to our server and would recommend using an online form or sending the application by mail.
The data supplied by the applicants can be processed further in case of a successful application for the purpose of an employment relationship. Otherwise, if the application for a job posting is not successful, the applicants’ data are deleted. If an application is revoked, which may be done by the applicant at any given time, the data are deleted as well.
Unless the applicant files a revocation for legitimate reasons, the deletion will be performed after a period of six months in order to enable us to answer follow-up questions to the applications and to fulfill our obligations to prove the compliance with the German equality act. Receipts for travel expense compensation are being archived according to the obligations of the German tax code.